Claytons Claytons

Let Only Service

If you opt for a Let Only service, the benefits include:

  • A comprehensive marketing strategy including the circulation of your property to our extensive database of prospective professional and corporate tenants, advertising in the local press, listing on major web portals (including Rightmove, Zoopla and Prime Location), office and window display within our prominent and centrally-located offices, with parking right outside and great accessibility to the M1 and M25.
  • Accompanied viewings.
  • Help to organise initial Energy Performance Certificate and Landlords Gas Safety Certificate, plus any further required testing and inspection.
  • When we have secured a suitable tenant we will carry out comprehensive referencing using a third party specialist (such as MARAS - Managing Agents Reference Assistance Service) which includes financial or employment references and a credit check which will establish if the applicant has any County Court Judgements, bankruptcies or adverse credit history. Once an acceptable report is received you will be entitled to Rent and Legal Guarantee insurance (free if your property is managed by us).
  • Preparation of a detailed Assured Shorthold Tenancy for an initial fixed term of between six months and three years.
  • Organising a professional inventory and detailed Schedule of Condition of your property. This is chargeable but a sensible investment.
  • Collection of first month’s rent to be paid as cleared funds before the start of the tenancy.
  • Preparation of a standing order/direct debit for the future payment of rent. Handling the deposit and full compliance with Statutory Deposit Protection Legislation.
  • Preparation of a standing order/direct debit for the future payment of rent. Handling the deposit and full compliance with Statutory Deposit Protection Legislation.
  • Assisting in transferring legal responsibility for gas, electricity, water and Council Tax accounts to the tenant’s name.
  • At the end the Tenancy we will arrange for the inventory to be checked by the inventory clerk. A copy of their report is normally sent to both landlords and tenants for approval before a tenant’s deposit can be returned.

Full Management Service

In addition to the services provided in Let Only we will:

  • Upon request we will undertake regular visits to your property to ensure that the tenant is taking proper care of it. This also includes investigation of defects found or brought to our attention clearly and adequately by the tenant. After each visit we report to the landlord any action taken or issues that require the landlord’s decision. It must be understood that these visits can only provide a superficial examination and will not involve a structural survey or inventory check, nor can we accept any responsibility for hidden or pre-existing defects.
  • Resolve maintenance issues. Throughout the tenancy, unless otherwise requested, all contact between the tenant and landlord will be via ourselves. Any tenant issues will be directed to us and we will relay them to you. For example, if there was a leak you may prefer to use your own plumber. Alternatively we have our own insured, tried-and-tested maintenance contractors who are able to assist with a variety of jobs, from carpet cleans, washing-machine repairs, through to full refurbishment and decorating works.
  • Offer 24 hour emergency call out service, 365 days a year.
  • Serve Statutory Section 21 notices, observing the correct procedures and protecting you statutory rights as a landlord.
  • Negotiate rent increase and rent renewals.
  • Oversee deposit returns and assist in dispute settlement.
  • Endeavour to resolve late or non payment of rent issues right up to legal action if necessary.
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Fees To Tenants


Set up fee £160.00 for the first Tenant
Referencing the Tenants (identity, immigration and visa confirmation, financial credit checks, obtaining references from current or previous employers or Landlords and any other relevant information to assess affordability) as well as contract negotiation (amending and agreeing terms) and arranging the Tenancy and Agreement to include the Right to Rent checks.
Additional Tenant Fee £110.00 per Tenant
Processing the application, associated paperwork and referencing to include the Right to Rent checks
Guarantor Fee £110.00 per Guarantor (if required)
Covering credit referencing and preparing a Deed of Guarantee as part of the Tenancy Agreement to include the Right to rent checks
Permitted Occupier Fee £50.00 per Permitted Occupier (if Requested)
Explaining to any Permitted Occupier their rights and responsibilities towards the named Tenant(s) and Landlord as well as the provision of documentary guidance and assistance during the Tenancy
Holding Deposit £200.00
-Non-refundable should a Tenant withdraw after reference
-Holding Deposit will be deducted from the cost of the Deposit at the start of the Tenancy
Deposit Protection Service Registration £25.00
Pet Deposit - returnable additional Security Deposit Cost dependable on the size of the property
£50.00 - £500.00
To cover the added risk of property damage. This will be protected with your security deposit in a Government-authorised Scheme and may be returned at the end of the Tenancy
Renewal Fee (Tenant’s share) £25.00
Contract negotiation, amending and updating terms and arranging a further Tenancy and Agreement


Check out Fee (Tenant’s share) £ @ cost
Arranging for the Inventory Clerk to undertake an updated Schedule of Condition based on the original inventory and negotiating the repayment of the security deposit(s)
Early Termination Fee £500.00
If the Tenant wishes to vacate the premises during the term, apart from according to any agreed break clause which is included within the Agreement if the Landlord is agreeable, the above fees will apply
Unpaid Rent / Returned Payments Interest at 4% above Bank of England Base Rate from date due
Professional Cleaning (if required) £ @ Cost - which may be deducted from the Security Deposit
Only charged where professional cleaning is necessary to return the property to the same condition as at the start of the Tenancy.


ARLA licensed member Client Money Protection. (RMP) provided by: ARLA. Independent redress provided by: TPOs The Property Ombudsman